Minutes of the Agenda of the 92nd Club AGM

Glasgow HF Outdoor Club

 

  

Minutes of the 92^nd Annual General Meeting held on 10^th February 2009 at 7.30pm in Woodside Halls,

Glenfarg Street , Glasgow

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1.0    Present:

 

Committee Members: T Addie President, S Thomson & S Swinson Vice Presidents, W Radziwonik Treasurer, Maisie McCrae Secretary, M Taylor, M Alexander, K Moody, M McLaughlin, J Moore, J Cassidy, J Barrowman, J Kerr.

 

Members: J McGugan, M Stevenson, K Stevenson, D Traynor, V Inglis, L Campbell, R Henry, L Sprengar, P Kerr, F Rickus, P McLaughlin, C McMillan, R Keenan, E McLean, M Greig, J Moody, A Galletly, R Mackay, M Cole, G Morrisey, A Henderson, J Williamson, S McCulloch, H Paterson, R Paterson, S McLeish, St McLeish, C Sleigh, D Sleigh, P Wright, M Devine, C McBride, M Brown, M Janetta, M Watt, R Dunlop, M Dunlop, E McLean, M Bouvatirave, A Mallon, S Paterson, A Brown, D Williamson, C Gallagher, D Gallagher.

 

Apologies: P Wilson, B Wilson, M Rodda, A Buchan, M Hawthorne, J McLarnon.

 

 

2.0    President’s Report: Tom Addie

 

Tom welcomed everyone to the meeting and remarked on the good turn out in spite of the bad weather.  Tom paid tribute to Mary McIlroy who had been a member of the club since 1981 and had recently passed away. He talked about her being a great character and one of the few women who had completed 2 rounds of the Munros.

 

 

In addition to the circulated report he thanked Stephen for organising all the courses funded through Awards for All and pointed out that there were still 2 vacancies on the First Aid Course scheduled for Saturday 4^th April and invited anyone interested to contact Stephen.  He also thanked Jim Cassidy for the work he has put into making the website such a success and for running 2 GPS courses.  Thanks also were given to Alice for the Map and Navigation Courses that she has run for many years which has not only enabled many members to become proficient hill walkers but also walk leaders for the club.  He also made a plea for more photographs, particularly from Saturday walkers, to be sent in so they can be included in the website.  Thanks were also extended to Andy Edgar for the third year in a row organising a very successful weeks walking in Mallorca .  He is going to Mallorca this year for 2 weeks and although he is not organising walks, he will be walking and anyone would be welcome to join him.  Anyone interested to contact Andy.

 

 

The introduction of Social Evenings on the first Thursday of the month in Wetherspoons Pub has been very successful and these will continue for the foreseeable future.

 

 

Munro Project:  As you will see from John Moore ’s report the club has completed 110 Munros leaving 174 to be climbed over the next nine years. Also from John’s report you will see that we are going to introduce swapping Saturday and Sunday walks once a month in the summer.  The committee will monitor this change and would appreciate feedback from the members as to the benefits or drawbacks of the idea.

 

 

Easter this year will be at Mull .  The club will be staying in Oban on the Friday night and going over to Mull on the Saturday on the 2^nd ferry.  Tom pointed out that it is advisable to book the ferry crossing well in advance as the ferry carries only 60 cars.

 

 

As there are now fewer and fewer Youth Hostels the club will have to look at using independent hostels.  The club is now going to Torridon at the May weekend and Braemar for the September weekend.

 

 

Tom highlighted the issue of poor attendances on the buses.  The committee will be reviewing the bus situation and he encouraged members to support the buses.

 

 

Membership numbers are holding and we are recruiting new members through our website.  The committee has also prepared a ‘Walk Grading’ system to help new members decide what to expect and help them to select a walk appropriate to their abilities. This grading system will be published in the next edition of Packchat and will be available on the website.

 

 

Mileage charges:  Due to the fluctuation of petrol prices the committee are trying to react to the changes as soon as is possible.  To check on the current mileage rate visit the website or contact a committee member.

 

 

Tom closed by saying that the summer programme looks very interesting with lots of variety and that he is looking forward to another good year of walking.

 

 

3.0    Minutes of previous Annual General Meeting:

 

Copies of 91^st AGM minutes were posted onto the website and circulated to members prior to the meeting.  Item 5.0 paragraph 3 second line should have read “£15 for full membership and £10 for concessionary membership”.  With this amendment the minutes were approved.  Proposed by John Moore and seconded by Stephen Thomson.

 

 

4.0    Matters Arising:

 

None.

 

 

5.0    Treasurers Report:  William Radziwonik

 

Copies of the financial accounts were circulated prior to the meeting.  Willie pointed out that the year ended with a surplus of £400.  The column headed Restricted Funds applies to the ‘Awards for All’ lottery funding that the club received.  Any monies awarded that are not spent have to be returned to the lottery.  J Williamson sought clarification on what the brackets signified.  Willie explained that it meant that the club was in credit.  The financial report was approved.  Tom thanked Willie and the auditors for keeping clear and accurate accounts.

 

 

6.0    Secretaries Reports:  Copies of the reports were distributed prior to the meeting.

 

 

7.0    Election of Office Bearers:

 

As all the members of the existing committee were prepared to stand again and as there were no other nominations from the membership the committee were reappointed ‘on block’.

 

The committee is as follows:  Tom Addie President; Stephen Thomson and Jim Cassidy Vice Presidents; Maisie McCrae Secretary; William Radziwonik Treasurer; Keith Moody Saturday Secretary; John Moore Sunday Secretary; Stephen Thomson Bus Secretary; Margaret McLaughlin Weekend Secretary; Margaret Alexander Goodwill Secretary; Sue Swinson Programme Editor; Jim Cassidy        Website Administrator/Publicity; Moya Taylor Membership Secretary; Tom Addie Packchat Editor.

 

 

8.0    AOCB:

 

8.1     Jim Williamson asked if children were allowed to go out on walks with their parents present. He understood there were child protection issues. It was explained that the clubs insurance policy was restricted to persons 18 years and over and that the club’s Constitution states that only adults can join.  A discussion ensued. Frances Rickus had recently been on a Ramblers family walk where children were present.  Sue suggested that they may not covered by insurance and she would check this out.  Margaret Greig suggested that the club programme could have a couple of family walks each year.  Jim Cassidy pointed out that you can get married at 16 and have children but not be able to go out with the walking club until you are 18.  It was pointed out that our present Insurance covers non members for 2 walks. Tom expressed the difficulty in getting leaders at the moment, including children on walks may make this situation worse.  It was agreed that the committee would look at our insurance and the wording of our constitution and discuss it at the next committee meeting.

 

 

8.2     Jack Kerr congratulated the President for chairing the meeting so efficiently and speedily.  Jack reminded the meeting that in the past some AGM’s had taken 3 nights to complete the business.  Jack had some surplus walking gear and anyone interested in purchasing anything to simply put a note on the item with the amount they were prepared to pay for it.  All proceeds would go to the club.

 

 

9.0    Close of Meeting:

 

Tom closed the meeting by thanking the committee members for their hard work throughout the year.  He thanked all the Leaders for all their time and effort in reconnoitring walks and then leading them on the day.  He hoped that people would stay on for a chat and some cheese and wine.